The Ideal Website Maintenance Schedule

The Ideal Website Maintenance Schedule

Do you perform technical maintenance on your website, or do you only update your site with new content? Both are important, but regular technical maintenance is critical for maintaining website security. Technical maintenance involves updating software, installing patches, and removing vulnerable software when patches are unavailable.

If you want a secure website, you need to perform regular maintenance

Website maintenance
Imagine waking up to find your entire website sabotaged through a vulnerability in a WordPress plugin you trusted. It happens all the time. For example, in February 2020, a website security company discovered a critical vulnerability in the ThemeGrill demo importer plugin for WordPress. This vulnerability allowed hackers to wipe websites clean and take them over.

Many website owners were unaware of the vulnerability and lost their websites before they could install an updated, fixed version of the plugin.

This plugin vulnerability existed for about three years before the company released a fixed version. However, many people never updated the plugin and were hacked even after a fix was provided. A regular maintenance schedule would have included updating plugins, which would have avoided many of those hacks.

If you haven’t been performing regular maintenance, this article will help you create a schedule to keep your website content fresh and secure.

What are the components of website maintenance?

What are the components of website maintenance?

Website maintenance will be different for every site, but all projects follow the same general outline. However, some maintenance tasks are best performed daily, weekly, or monthly.

1. Weekly content updates

There are two ways to update content. One way is to edit and improve existing content. The other way is to create and publish new content. New content additions to your site should be added weekly, while existing content should be updated as soon as you discover the need for an update.

Correct mistakes immediately

It’s critical to quickly correct spelling or grammatical errors, typos, formatting errors, or broken images and links. You’ll also want to update existing content if you discover better sources for your claims or if you discover that your current sources are questionable.

Publish new content weekly

If you can create weekly content, that’s the ideal schedule. However, sometimes that’s not possible. At minimum, publish new content once a month until you can get on a weekly publishing schedule.

2. Daily report checking

You can’t maintain your site properly unless you know what needs work. Some things will be obvious, but not everything.

Log into your Google Analytics account (or whatever program you use) and see what’s going on every day. Did your site experience unexpected downtime? Does your TTFB stats indicate your site is loading too slow? Are your malware scans clear?

Multiple surveys have revealed that users bounce when a site takes more than three seconds to load. Some visitors won’t even wait a second. Most sites shouldn’t take more than a second to load in the first place, however, there are exceptions.

If your site requires a few seconds to load, make sure to use an animated loading graphic to hold your users’ attention. If you don’t have one, contact us and we’ll make you a custom loading graphic in JavaScript.

3. Daily adjustments based on SEO and PPC reports

After checking over your SEO and PPC reports, don’t hesitate to make any changes. For example, if you’re split testing a couple of PPC ads and find that one heading is doing well while the other is tanking, make your adjustments immediately.

If you can’t make immediate adjustments, make sure you schedule the updates for a specific day rather than adding them to a to-do list.

4. Weekly or monthly software updates and patches

Regular website maintenance requires updating your software as soon as new stable releases and patches are available. Depending on your software and the development model being used, updates might be released weekly, monthly, or every few months.

To ensure you don’t miss any releases, sign up for your developer’s email list to get notified the moment they post an updated package. If you’re using a custom application, make sure your developers email you new releases. If you haven’t received a new release in a while, contact your development team and request updated software.

If you’re performing your own maintenance, download and install all updates and patches immediately. Otherwise, send the links and/or packages to the person responsible for performing maintenance.

5. Monthly cleanup of typos, 404 errors, and establishing 301 redirects

Monthly cleanup of typos, 404 errors, and establishing 301 redirects

Small errors on your website will quickly add up to trouble. The following errors might seem insignificant but should be handled swiftly. Create a list of any of the following items that need to be addressed so you or your maintenance tech can take care of them.

  • 404 ‘page not found’ errors. The larger your site grows, the easier it is to end up with 404 errors. Unfortunately, 404 errors are bad for visitors and bad for SEO.
    Whenever you find a 404 error, add it to your list and document how you’d like to take care of it. If the content still exists and has moved to a different URL, make a note to redirect the former URL to the new URL. If the content no longer exists, redirect the former URL to your homepage. Always redirect 404 errors. For the most part, you should be using permanent 301 redirects.
  • Defunct affiliate links. Affiliate links go dead and there’s nothing you can do about it. The challenge is fixing those links when they’re discovered. You might have used the same affiliate link in fifty different posts, but if you set up your links correctly, you’ll only need to change one link.
    Updating dead affiliate links is easy when you create redirects from your own website. For example, say you have an affiliate link for a children’s toy on Amazon. Create a redirect for that forwards to your affiliate product link. This way, if your product becomes unavailable, you don’t need to edit any of your links. All you need to do is edit the redirect and insert a new product link.
  • Typos and grammatical errors. Most people won’t notice slight typos. However, some visitors will get hung up on major typos and might not buy from you. You should be cleaning up typos and grammatical errors at least once a month.

6. Monthly aesthetic adjustments

Maintaining your website requires maintaining your design aesthetics. Sometimes updates cause images to become out of proportion or covered up. Whatever aesthetic issues you discover, make sure they’re being fixed at least on a monthly basis if not weekly.

Daily updates based on cybersecurity reports

Cybersecurity issues that turn up in reports and alerts need to be addressed immediately, technically the minute you discover a security issue you should be on the phone with your IT security team. If you don’t have an IT security team, it’s time to consider professional cybersecurity services.

Regular website maintenance supports ROI

Running an unmaintained website not only puts you at risk for cyberattacks, but also diminishes returns from marketing strategies like search engine optimization and PPC ads. If you’re not maintaining your content, your marketing efforts aren’t going to produce optimal results.

Committing to a regular website maintenance schedule will help you increase your website ROI while avoiding cyberattacks like data breaches and ransomware attacks.

Regular website maintenance preserves user experience

User experience should always be a top priority. Over time, you’ll inevitably discover small issues that affect the user experience. Having a regular maintenance schedule will ensure these issues are resolved.

For instance, say you update your custom WordPress theme and fail to notice that update created an incompatibility with a plugin. Your user experience will suffer until you discover and fix the problem. Without a maintenance schedule, fixing this issue can fall to the wayside. With a maintenance schedule, it will be taken care of quickly.

Instead of waiting for visitors to point out issues, consider browsing your site for UX/UI inconsistencies once a month.

Regular website maintenance supports cybersecurity

Regular website maintenance supports cybersecurity

Cybersecurity is critical for every website, even when you don’t store personal information in your database. if your website gets hacked, you’ll be severely inconvenienced. Even when you have a full backup you’ll still need to spend time and effort putting your website back online.

Adding cybersecurity checks to your regular maintenance is a must. At minimum, you should have an automated security scan performed once per week. If your site is hosted in the cloud, make sure you’re running strong third-party cybersecurity software with automated threat detection.

Regular website maintenance supports search engine optimization (SEO)

Maintaining your website by adding fresh content supports your SEO and PPC efforts. You’ll never make it to the top in the search engines if you don’t publish high-quality content on a regular basis. Websites that don’t get updated regularly tend to fall in the SERPs.

Who is responsible for maintaining a website?

Ultimately, if you own a website, you are responsible for maintenance. If you experience a problem (like a data breach) caused by a lack of site maintenance, you will be held legally responsible for all damages. However, if you’re not technically inclined or you don’t have time, you can hire someone else to maintain your website.

Hiring a contractor or company to handle your website maintenance can be a huge relief but remember that you’re still legally responsible for any problems that arise from an unmaintained website. This is why it’s imperative to choose your web maintenance person wisely.

Say your maintenance contractor forgets to update a WordPress plugin and a hacker gains access to your database where thousands of client records are stored. Say this data breach is discovered and made public. You will be held legally responsible even if your contractor failed to do their job. Depending on the laws broken, you’ll still be subject to fines and possible lawsuits filed by your clients.

If you want to pursue legal action against your contractor for not doing their job, you’ll need to file a separate lawsuit. The courts won’t be lenient with you when you’re the business owner.

Your web developer is not responsible for maintaining your website

If you hired a website developer to create your website, don’t assume they’ll perform ongoing, necessary maintenance. Unless it’s part of your contractual agreement, your web designer isn’t responsible for maintenance. Web development projects generally end when the site is complete, and the client is happy with the results.

Generally speaking, most website developers don’t include ongoing maintenance in their contracts. Most developers don’t have time for maintenance tasks. However, there are exceptions. Sometimes a developer will include ongoing maintenance for big projects or big clients who could potentially bring them more work. Developers don’t usually provide ongoing maintenance for smaller websites.

How much does it cost to maintain a website?

You might be surprised to know that website maintenance can be costly. For example, most developers charge a minimum of one hour no matter how long an update takes. A five-minute update can cost you $300 if the developer charges $300 per hour.

If you’re going to have a developer maintain your website, it’s best to work out a system where you deliver maintenance requests on a weekly or monthly basis so they can get everything done in one sitting. You’ll pay far less this way, and your developer will respect you more for respecting their time.

Need website maintenance? can help!

Hopefully you’re ready to start maintaining your website on a regular basis. If you don’t want to do the work yourself, contact us and we’ll be happy to partner with you.

At, our professional website developers, programmers, Devopps teams and cybersecurity experts can take on any project you have. We can fix your design issues or create a brand-new design. We can strengthen your security posture using cutting-edge automated cybersecurity tools. We can also evaluate your current software for potential security vulnerabilities.

Contact us to discuss your project and see how we can help!

Ryan is the VP of Operations for He brings over a decade of experience in managing custom website and software development projects for clients small and large, managing internal and external teams on meeting and exceeding client expectations--delivering projects on-time and within budget requirements. Ryan is based in El Paso, Texas.
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Ryan Nead