How to Manage Software Licensing in Enterprise Software Deployments

How to Manage Software Licensing in Enterprise Software Deployments

Any enterprise software implementation might include a difficult and daunting process of software licensing.

For individuals who disregard licensing agreements at their own risk or legal peril, it is particularly complicated.

So even if this subject is a bit of a “yawn,” it’s nonetheless crucial, especially for our clients whose reputation frequently depends on their full compliance.

We deal with customer accounts every day at, and these kinds of agreements are commonplace.

Understanding all the nuances of software licensing is crucial to ensuring compliance with the licensing firm’s legal obligations given the constantly changing world of software development.

The management of software licensing in an organizational setting will be covered in this article, along with issues including ownership rights, different license types, software license management tools, and more.

You may maximize expense savings while ensuring that your business stays in compliance by taking these factors into account when managing your company’s licenses.

What is a software license?

A software license is a legal agreement between the owner of the software (the licensor) and the user (the licensee).

It defines the rights, restrictions, and obligations that the user is allowed to exercise with the software product.

In short, it tells you who can do what with the software.

The license grants various rights to use, modify, or redistribute the software for different purposes.

In our work developing custom software solutions at, we often deal with and negotiate contracts for various types of licenses.

In custom deployment scenarios where multiple users are at stake and modifications need to occur, licensing can become expensive and oftentimes restrictive. This is especially true for startups with less capital.

How does an enterprise software license agreement work?

An enterprise software license management system functions in a variety of ways.

Generally, software licenses grant the user a range of rights with regards to the product, such as the right to install, access, and run the software on specific hardware.

They also specify any restrictions it has with respect to modification and redistribution of your software licenses.

Depending on the type of license, product users may be able to transfer the license to another user or company, while in other use cases they may not.

Why do software licenses matter?

Software licenses are significant from a legal standpoint since they are contractual enterprise software license agreements that specify each party’s rights, obligations, and limitations.

This guarantees that each party is aware of their obligations and can lessen or completely resolve any conflicts or misunderstandings.

Software licenses give both the licensor and licensee an important layer of security.

Additionally, having a licensing agreement is essential for guaranteeing the security of software company revenues in the future given the volume of money available to software firms:

size of us software market

From a legal perspective, it is crucial for enterprise groups to have a definite, binding contract between the two parties that spells out each party’s rights, obligations, and limitations.

This offers protection from future disputes or contract violations and aids with ensuring that the software is utilized in line with any applicable laws and regulations.

Types of software licensing models

When managing software licenses in an enterprise setting, it is important to understand the various types of software licenses available. There are a variety of software license models that grant users different rights and restrictions for using the software product, such as open source, end user license agreements (EULA), subscription-based, pay-per-use, and more.

Each type has its own unique features that must be taken into account when selecting the appropriate license for your organization. Understanding these differences will help you make informed decisions about which type best suits your needs and the company(s) distributing your license.

  • Single-user license: A single-user license is an agreement between a software developer and an individual user that gives the user the right to use a particular version of the software.
  • Multi-user license: A multi-user license is an agreement between a software developer and multiple users that provides the right to use a particular version of the software. This type of software license is often used in enterprise settings as it allows for multiple people to access and use the software at once, making it more efficient and cost-effective.
  • Site license: A site license is an agreement between a software publisher and an organization which grants the organization the right to install and use the software on multiple computers within the same physical location. Unlike single-user and multi-user licenses, site licenses often come with additional features such as priority access to technical support and product upgrades.
  • Floating/Concurrent use license: Floating or concurrent use licenses are typically used in enterprise settings where a large number of users need to access and use the same software product. This type of license grants multiple users the right to access and use the software at the same time, using the same license key.
  • OEM Partner License: An OEM (Original Equipment Manufacturer) partner license is an agreement between a software publisher and a hardware manufacturer that grants the hardware manufacturer the right to install and bundle the software with their systems. This type of enterprise license agreement is often used in the enterprise setting, as it allows for an organization to purchase the necessary licenses needed to support the hardware they have purchased.
  • Open-source software (OSS) licenses: OSS licenses are an important component of software development. These licenses allow for users to use, modify, and distribute software without having to worry about restrictions such as those found in traditional proprietary licenses. OSS licenses provide developers with a number of advantages including the freedom to customize their codebase, improved accessibility, and cost savings due to lack of associated license fees. We discuss open source licensing a bit more in detail below.
  • Network node licensing: Network node licensing is a type of software licensing that gives organizations the right to install and use the software on multiple computers connected to the same network.
  • Subscription licenses: Subscription licenses (often referred to as “software as a service or SaaS” contracts) are a type of software license that grants users access to use the software for a certain period of time, typically on a monthly or annual basis. This type of license is becoming increasingly popular as it allows organizations to have access to the most up-to-date versions of software without having to purchase individual licenses for each user.

Some software license agreements also allow for volume license discounts, which are negotiated between licensee (buyer) and licensor (software vendors) at the time of purchase.

What are the best types of software licenses?

The best type of software is free 🙂

For the rest, it really depends.

The needs of your company and the kind of software you are using determine the appropriate kinds of software licenses.

Multi-user licenses offer better flexibility when numerous users are required for access, but single-user licenses are suitable for businesses where only one person needs access to the software.

Site licenses, which permit access to the software on many computers or devices, might be advantageous for enterprises with a large user base.

The GNU General Public License (GPL) is one of the most well-known and commonly used free software licenses for open-source software (OSS).

The majority of the time, larger firms that need to buy lots of software products benefit from volume licensing arrangements.

These agreements, which are frequently arranged directly with the software vendor, can offer organizations financial savings and other advantages.

What are the ownership rights of a software license?

Software licenses grant ownership rights to the user. Depending on the type of license, this may include the right to modify, copy, or redistribute the software product as determined by the licensor’s agreement.

Generally speaking, most software licenses do not grant the right to resell, lease, or sublicense software products. It is important to ensure that your company fully understands the terms and conditions of each license before agreeing to it.

How do you manage a software license?

Software license management is an important part of enterprise software deployment. Organizations should have appropriate policies, procedures, and tools in place to ensure that their licenses remain compliant with industry regulations.

Software License Management Tools

To make managing software licenses easier, many organizations now use various tools for tracking and monitoring their licensure.

Yes, there are software asset management tools to help you control and distribute the licenses to your software (even if that sounds redundant) from other software companies.

These tools help enterprises to easily manage software licenses, ensuring compliance and helping to ensure that your company is maximizing cost savings when deploying new software.

Some of the most popular license management software tools include:

  • Microsoft License Manager (MLM)
  • Snow Software
  • Oracle License Management Software
  • Flexera

These software asset management tools help companies track their software licenses and manage them in an automated, seamless way.

Thoughts about open-source software

Open-source software has become increasingly popular in the enterprise software development market.

Even proprietary systems are increasingly made from an open-source base. Source.

Open-source software (OSS) is a category of software that is distributed under an open-source license that gives users the freedom to view, modify, and redistribute the source code (occasionally freely, other times subject to restrictions), enabling the development of software applications in a wide range of fields.

This kind of license enables software engineers from all over the world to work together on a single project, frequently leading to the development of creative software and solutions that would be challenging to build otherwise.

Open-source software is widely available and is frequently utilized by businesses to reduce development expenses with a free price model and just “support” for a fee. Additionally, it gives programmers the chance to use top-notch code without having to purchase pricey licensing.

Nevertheless, there are numerous software resellers, open-source consulting firms, and other IT businesses that not only sell open-source software but also offer support agreements to enterprise businesses that might require assistance in managing, delivering software updates, and otherwise supporting even the best open-source tools.

We do that on a regular basis and with ease.

Get in touch if you require assistance with maintaining your software, considering participating in an open-source project, or simply need assistance with licensing a specific solution. We can assist!

How to avoid legal issues with software licensing?

Unfortunately, not all software is open source.

In many cases, you’ll need to not only pay for the software, but also make sure you’re in compliance with the MSA (master services agreement) of the licensing company.

Firstly, it is important to ensure that all users are aware of their responsibilities when it comes to software licensing. Companies should also make sure that all software is properly licensed and registered prior to deployment.

Secondly, organizations should have thorough policies in place so that employees understand the company’s stance on software usage and licensing. This will help ensure compliance with industry standards and regulations.

Finally, enterprises should implement a software asset management tool to ensure that all licenses are tracked, monitored, and managed effectively. By taking advantage of these tools, companies can maximize their cost savings while also ensuring compliance with industry standards.


Ryan is the VP of Operations for He brings over a decade of experience in managing custom website and software development projects for clients small and large, managing internal and external teams on meeting and exceeding client expectations--delivering projects on-time and within budget requirements. Ryan is based in El Paso, Texas.
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Ryan Nead